Van Buren County

Executive Assistant

Van Buren County Administration - Paw Paw, MI - Full Time

Rate of Pay: 2026: $27.61 - $33.65 based on experience
JOB SUMMARY: Provide administrative services to the County Administrator Board of Commissioners and, as necessary, Executive Team (Directors of Finance and Human Resources).

ABILITIES, KNOWLEDGE, AND SKILLS:
  • Excellent written and verbal communication skills.
  • Strong software/technology skills including but not limited to CivicClerk, social media, webpage, Artificial Intelligence and video conferencing.
  • Ability to anticipate and initiate tasks.
  • Proficient using Microsoft Office and related applications.
  • Excellent time management and organizational skills.
  • Attention to detail.

PRINCIPLE DUTIES AND RESPONSIBILITIES:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
 
  1. Meeting Development
    • Prepare Board of Commissioner meeting packets utilizing an agenda setting software based on input from County Administrator, Board of Commissioners, Department Heads, Elected Officials, correspondence received, and issues/projects both in progress and recurring.
    • Coordinate, execute, and record all meetings for the Board of Commissioners.
    • Monitor list of Board of Commissioner appointments to outside agencies and place re-appointments/appointments on the appropriate Agendas.
    • Attend County Administrator meetings and other Executive Team member meetings as necessary.
    • Maintain the Board of Commissioners’ chambers and conference rooms.
 
  1. Administrative Assistance
    • Assist the public by answering telephone calls, receiving visitors to the County Administrator Office, and respond to inquiries, requests and concerns.
    • Assist County Administrator and Board of Commissioners with travel arrangements and processes travel and mileage vouchers.
    • Provide clerical support by preparing correspondence, reports, contracts, agendas, legal notices, spreadsheets, voucher payments, credit card receipting and other documents for the County Administrator.
    • Responsible for bidding, purchasing, and payment of all Administrative Services office supplies and printing needs
    • Processes Notary Bond applications and Renewals for County Employees.
    • Create and maintain complex templates, forms, flyers, charts, vouchers, policies and procedures to maximize efficiency.
    • Collect and distribute incoming and outgoing mail.
 
  1. Public Relations/Communications
    • Update and edit County Administrator and Board of Commissioners and webpages.
    • Maintain the schedule and calendar of events for the County Administrator and Board of Commissioners.
    • Draft and publish organizational communications utilizing a variety of channels including web, email, print, social media, newsletters and presentations.
    • Coordinate social events and other public relation activities.
 
  1. Risk Management/Legal Matters
    • Coordinate responses to Freedom of Information Act requests.
    • Point of contact for insurance and maintaining inventories of County resources.
    • Assist the County Administrator in management of risk, liability and legal matters.
QUALIFICATIONS / EXPERIENCE:
    1. Required: High School diploma; and five (5) years relevant experience.
    2. Preferred: Associate's degree in business administration, or related field; and/or more than five (5) years relevant experience.

OTHER REQUIREMENTS:
Employment is dependent on background check, criminal history, and drug screen. Applicant must complete County application form.

SUPERVISORY RESPONSIBILITIES:
Direct Reports:              None
Delegation of Work:       Not applicable
Supervision Given:        Not applicable
Reports To:                   This position reports to the County Administrator

WORK LOCATION AND PHYSICAL DEMANDS:
This position works in a typical office environment using standard office equipment such as telephone, computer, copier and fax machine. No hazardous or significantly unpleasant conditions (such as in a typical office).
 
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The County of Van Buren is committed to ensuring honorably discharged members of the armed forces of the United States are provided preference in public employment consistent with Michigan Public Act 205 of 1897, as amended. If you meet the definition of a “veteran” provided by MCL 35.61.

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I authorize the investigation of all statements, including references, in this application for employment as necessary for arriving at an employment decision. I also specifically waive any written notice requirements of Section 67 of 1978 PA 397 pertaining to disciplinary reports, letters of reprimand, or other disciplinary actions. I also waive any claim against VAN BUREN COUNTY GOVERNMENT and all current or former employers arising from such investigation or disclosure, including, but not limited to, slander and libel that may result from furnishing any information to VAN BUREN COUNTY GOVERNMENT.
This employment application shall be considered active for a period not to exceed 90 days. Any applicant wishing to be considered for employment beyond this period should inquire whether applications are being accepted at that time. I hereby understand and acknowledge that in the absence of an express written contract or agreement to the contrary; any employment relationship with VAN BUREN COUNTY GOVERNMENT of an “at-will” nature, which means that the employee may resign at any time and the Employer may discharge the employee at any time with or without cause.
In the event of employment, I understand that false or misleading information given in my application or interview(s) would be grounds for discharge. I understand, also, that I am required to abide by all rules and regulations of VAN BUREN COUNTY GOVERNMENT.
I further understand that if I am offered employment, a physical, which may include drug testing (at VAN BUREN COUNTY GOVERNMENT’s expense) may be required, proof of educational and licensing attainment must be submitted. If any driving is done for VAN BUREN COUNTY GOVERNMENT purposes, I must be both eligible to drive and be qualified for insurance coverage. Employment by VAN BUREN COUNTY GOVERNMENT is conditioned upon such results being satisfactory to VAN BUREN COUNTY GOVERNMENT.*
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